This article describes how to use CBackup to back up emails on your mail server.
Backing up the email data is a crucial measure that ensures the security, integrity, and reliability of your email data. Whether you are an individual user or an enterprise, regular email server backups are a prudent practice. Doing so helps prevent data loss and allows for easy email data recovery, ensuring work efficiency and data security.
CBackup offers an Email Backup feature, which can help you back up emails from the Email Server easily. It supports most mainstream mailboxes, including Gmail, Outlook, Yahoo, iCloud Mail, AOL Mail, Mail.ru, Yandex, Zoho Mail, and so on.
Download and install CBackup on a Windows computer and ensure network connectivity.
A target location (with enough free space) that you can save backups to. A local path or Share/NAS devices are supported.
It is a paid feature to back up emails, so please upgrade to CBackup Professional or Technician editions based on your use environment.
CBackup supports backup for multiple mailbox types. Next, we will introduce Gmail backup as an example to show detailed steps.
In the left tab page, select "Backup" followed by "Email Backup".
You can name the task in the "Task Name" box to help you distinguish it from other backups.
Click "Add Email Data" to add emails.
Click "Add Mailbox" to enter the parameters of the email.
For the common Gmail, please check how to add Gmail.
For other mailboxes, please refer to "How to add a mailbox for email backup in Cbackup".
Important: For some email servers, like Gmail, you need to first enable an app password and then add it in CBackup.
After the mailbox is added, it will list all the directories of your mailbox, including Inbox, Starred, Sent Mail, Trash, and so on. It is the same structure as your official mailbox. Please select the whole mailbox or part directories you want to back up, then click "OK".
Tips:
Select or type into the destination path to store the backup image file.
And, in addition to the aforementioned options, there are additional features to further enhance functionality and convenience:
Options: There are various settings to enhance functionality and customization. These options include:
Schedule Backup: Since systems and data are constantly changing, you can set up scheduled backups to automatically back up the system at specified intervals. You have the flexibility to choose from daily, weekly, or monthly backups. In the paid version, you can also utilize event triggers or initiate backups upon USB plug-in.
Backup Scheme: With backup schemes, you have the option to choose between incremental and differential backup methods. Incremental backup captures only the changes made since the last backup, while differential backup captures the changes since the last full backup. This flexibility allows you to efficiently manage backup storage. Additionally, the paid edition can automatically delete older backup images to free up disk space, ensuring optimal utilization.
Select the "Start Backup" button to begin the backup process.
And, click "Finish" once the process has been completed.
Notes:
By taking these simple and reliable steps, you can ensure that your email data is fully backed up and protected. Whether it's accidental deletion, hardware failure, or other unexpected situations, you can confidently restore and access important communication records. We strongly recommend that you regularly perform email backups to ensure that your valuable information is never lost. For detailed restoration steps, kindly consult the "Email Restore" section.
Q: What types of emails are supported?
A: Most mainstream mailboxes, including Gmail, Outlook, Yahoo, iCloud Mail, AOL Mail, Mail.ru, Yandex, Zoho Mail, and so on.
Q: Why did you fail to add an email?
A: Please make sure you enter the parameters correctly, for example, the password, IMAP Server. And, for some email providers, you might need to first get an app password to authorize in Cbackup.
Please check more instructions to add emails.